Sudbury East OPP Detachment Board

BE IT RESOLVED THAT the agenda be accepted as distributed.

BE IT RESOLVED THAT Adoption of the minutes of the last meeting be accepted as presented.

BE IT RESOLVED THAT the Community Safety and Policing Act, 2019 and associated regulations require all Police Service Board members to adhere to a Code of Conduct; AND WHEREAS the Sudbury East OPP Detachment Board recognizes the importance of establishing ethical standards and accountability measures for Board members; NOW THEREFORE BE IT RESOLVED THAT the Sudbury East OPP Detachment Board does hereby adopt By-law 2025-02 , being a by-law to adopt a Code of Conduct for Board Members;

BE IT RESOLVED THAT the Sudbury East OPP Detachment Board is committed to providing a respectful, inclusive, and harassment-free environment for all Board members, staff, and the public; AND WHEREAS it is a requirement under applicable legislation and municipal best practices to establish a policy addressing harassment, abuse, and violence in the workplace; NOW THEREFORE BE IT RESOLVED THAT the Sudbury East OPP Detachment Board does hereby adopt By-law 2025-03 , being a by-law to adopt a Harassment, Abuse, and Violence Prevention Policy for the Board;

BE IT RESOLVED THAT WHEREAS the Sudbury East OPP Detachment Board recognizes the importance of fairly compensating Board members for their time, contributions, and service; AND WHEREAS it is considered best practice and consistent with municipal norms to establish a Remuneration Policy outlining rates, eligibility, and reimbursement procedures; NOW THEREFORE BE IT RESOLVED THAT the Sudbury East OPP Detachment Board does hereby adopt By-law 2025-04 , being a by-law to adopt the Remuneration Policy as presented.

BE IT RESOLVED THAT WHEREAS the Board is committed to ensuring sound financial stewardship and fiscal transparency; AND WHEREAS O. Reg. 135/24 under the CSPA requires the Board to prepare estimates for its operational expenses and distribute costs equitably among member municipalities; AND WHEREAS the Board has reviewed the proposed Finance & Budget Policy outlining financial reporting procedures, budget development, reserve contributions, and audit expectations; NOW THEREFORE BE IT RESOLVED THAT the Sudbury East OPP Detachment Board does hereby adopt By-law 2025-05 , being a by-law to adopt the Finance & Budget Policy as presented.

BE IT RESOLVED THAT WHEREAS the Board recognizes the importance of transparent recordkeeping and compliance with municipal and policing standards; AND WHEREAS the Board is required to establish policies for the management, retention, and destruction of records; AND WHEREAS the proposed Records Retention Policy has been reviewed, outlining classification, retention timelines, and archival processes; NOW THEREFORE BE IT RESOLVED THAT the Sudbury East OPP Detachment Board does hereby adopt By-law 2025-06 , being a by-law to adopt the Records Retention Policy as presented.

BE IT RESOLVED THAT THAT the Sudbury East OPP Detachment Board approves the attendance of the following members at the 2025 Ontario Association of Police Services Boards (OAPSB) Spring Conference:  Chair - Gisele Pageau  Board Member - Paul Branconnier  Board Secretary - Carlie Bigras  Board Member - Michael Reider AND THAT all associated registration, travel, meals, and accommodation expenses be reimbursed in accordance with the Board’s Travel and Expense Policy.

BE IT RESOLVED THAT the meeting be adjourned at 5:16 pm.